Job Description

Classification: Full-Time/ Exempt/Staff Member

Location: Bethesda, MD (in-office)

Reports To: Chief Financial Officer

Primary Purpose:

The Office Manager at FVLCRUM Partners, LLC ensures smooth and efficient operation of all office functions and provides essential back-office support. This is a manager-level, exempt and full-time in-office role, designed for self-starters who appreciate well-run operations. The Office Manager manages office processes and checklists, coordinates administrative activities, and supports staff and management.

Essential Duties and Responsibilities:

• • Oversee daily office administrative operations, ensuring efficiency and effectiveness in all processes, including managing office supplies, kitchen and breakroom, office technology equipment, and facilities. This involves inventory control, ordering, and coordinating maintenance. 
  • Provide high-level administrative support to Partners, executives, and staff by managing calendars, arranging meetings, coordinating travel arrangements, and overseeing the scheduling, logistics, and participant communication for meetings, conferences, and events. 
  • Prepare, process, and review correspondence, reports, and presentations to ensure accuracy and timeliness. 
  • Support various administrative tasks and back-office functions, including data entry and document management in CRM, SharePoint, and other corporate systems (both physical and digital), to facilitate smooth office operations while ensuring accuracy and compliance with company policies. 
  • Coordinate with the CFO and outsourced bookkeeper to enter financial accounting data and review supporting reports for accuracy.  
  • Maintain organized and accurate records, including filing systems and databases. 
  • Serve as the primary point of contact for office-related inquiries, addressing and resolving issues promptly and professionally. 
  • Answer phone calls, respond to emails, and handle inquiries promptly and professionally. Manage phone call logs and all correspondence, ensuring effective and timely communication. 
  • Foster a collaborative work environment through effective internal communication and organization of office events. 
  • Ensure the confidentiality and security of sensitive information and adhere to data protection regulations and compliance. 
  • Oversee the maintenance and management of office facilities, coordinate with vendors, and ensure compliance with health and safety standards. 
  • Greet and assist visitors, clients, and vendors professionally and courteously. Maintain a professional and respectful email tone when following up with investors (i.e. unfunded capital calls). 
  • Other responsibilities may be assigned as needed. 

Supervisory Responsibilities: None

Qualifications:

The requirements listed below represent the knowledge, skills, and/or abilities required for this position.

• • 3-5 years in office management or a similar administrative role, with proven ability to handle office operations effectively. 
  • Strong communication (written and verbal), organizational, multitasking, problem-solving, and attention to detail. 
  • Self-starter attitude; capable of seeing the big picture and being accountable for their actions. 
  • Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other software. 
  • Ability to demonstrate leadership, prioritize duties, work independently with minimal supervision, and adapt to changing assignments, while meeting agreed-upon deadlines 
  • Capable of maintaining confidentiality and managing sensitive information. 
  • Proactive and efficient; demonstrates discretion, strong work ethics and morals. 
  • Willingness and ability to quickly learn new skills and concepts. 
  • Valid driver’s license and reliable access to a personal vehicle is essential to performing several key administrative tasks. 

Physical Requirements:

• • May involve extended periods of sitting, occasional lifting of office supplies, and use of office equipment.

Education/Certifications/Experience:

• • Bachelor’s degree in business administration, management, or a related field preferred.
  • High school diploma or equivalent required.

For consideration, please submit your resumewith a written cover letter outlining your interest to hr@fvlcrum.com

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