Job Description

Job description: This is not a remote position.
Position: Front Office Admin
Employment Type: Full-Time (On-Site)

Compensation: Hourly pay $20-22 based on experience
Location: Irvine Towers 18500 Von Karmen Suite 200, Irvine, CA 92162

Job Overview:
We are seeking a highly organized, proactive, and professional individual with the ability to thrive in a highly active, fast-paced environment. The ideal candidate excels at managing multiple responsibilities across diverse departments, adapting seamlessly to varying work dynamics, and fostering productive collaboration with colleagues at all levels, including executive leadership. This role offers a significant opportunity to contribute to our organization’s success through exceptional coordination and teamwork.

About Us:

American Tax Defense is a well-established and expanding organization committed to achieving excellence in all facets of our operations. With a focus on seamless collaboration across multiple departments, we are seeking a highly capable Office Admin to serve as the central point of coordination, ensuring the smooth and efficient functioning of our workplace.

What You’ll Do:
As the Office Admin , you will play a vital role in overseeing day-to-day office operations and working closely with the CEO to align departmental activities with company goals. Your responsibilities will include:

• Managing and organizing a high volume of emails across multiple departments, ensuring timely follow-ups and prioritization.
• Acting as a liaison between the CEO and departmental teams, facilitating clear communication and task delegation.
• Monitoring departmental workflows to identify opportunities for process improvements.
• Collaborating on special projects and providing executive-level support to the CEO.

Who You Are:

• Experienced: Proven background in office management or administrative roles, with a knack for multitasking and problem-solving.
• Detail-Oriented: Strong organizational skills and attention to detail in managing tasks and communications.
• Professional Communicator: Excellent verbal and written communication skills, with the ability to handle confidential information with discretion.
• Tech-Savvy: Proficient in Microsoft Office Suite, Google Suite, Gusto (experience with Ytel, Logics, SalesForce, or DPP/ Forth is a plus!)
• Proactive: Self-motivated and resourceful, able to anticipate needs and take initiative.
• Team-Oriented: A natural collaborator who enjoys building positive relationships across all levels of the organization.

What We Offer:

• Hourly pay
• A vibrant and collaborative in-office work environment.
• Opportunities for professional growth and development.
• The chance to work closely with executive leadership and make a meaningful impact.
• Paid-Time Off
• Sick Leave

Job Type: Full-time
Pay: $20-22 hourly pay
Schedule:

• 8 hour shift
• No weekends
• Overtime

Experience:

• Administrative experience: 3 years (Required)
• Office management: 3 years (Required)

Ability to Commute: Irvine, CA 92612 (Required)

Ability to Relocate: Irvine, CA 92612: Relocate before starting work (Required)

Work Location: In person

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